Your Privacy matters to us. Please read our Privacy Policy & contact us if have any questions. our email address is hello@scandiumpartners.co.uk
WEBSITE PRIVACY NOTICE
Policy reviewed by Chief Executive
Date reviewed 01 October 2025
Next review date 01 October 2026
Scandium Partners is a data processor registered with the Information Commissioner’s Office no C1813643. Keeping everyone’s personal information safe is very important to us. We are committed to complying with privacy and data protection laws and being transparent about how we would personal data if we collected it.
We have policies, procedures and training in place to help our team understand their data protection responsibilities and follow the principles of data protection.
We have a nominated member of staff who serves as our Data Protection Officer is Anna Corbett, Chief Executive Officer who may be contacted via acorbett@scandiumpartners.co.uk If you have any questions regarding our Privacy Policy, please email admin@scandiumpartners.co.uk
This privacy policy relates to personal information that Scandium Partners collects and uses.
This includes:
How and when we collect personal information
The personal information that we collect
Our legal basis for processing personal information
Why we collect personal information
Sharing personal information
Cookies and aggregate information collected from our website
Your rights
How long we keep your personal information
Changes to this policy
Making a complaint to the Information Commissioner’s Office
How and when we collect personal information
We may collect your personal information directly from you when you:
Communicate with us by post, telephone, text, email, social media or via our website
Participate in a survey or research
Apply to work or volunteer with us
Agree to help us promote our cause
Take part in our advocacy work as an expert by experience
Interact with us as a supplier, contractor, consultant or in any other capacity.
We may also collect personal information about you from other organisations, such as referral agencies (e.g. charities, schools etc) or from a past or current employer.
The personal information that we collect
We only collect personal information that we genuinely need. This may include:
Contact details such as name, address, email address and phone numbers
Date of birth
Gender
Nationality
Information you provide when you correspond with us
Financial information that you provide to us
Other information about you from publicly available sources, like the electoral roll
For job and volunteer applicants, we may also collect:
Bank account details and tax and residency status
References from previous employers or educational institutions
Contact details for you and any next of kin
Qualifications
Information concerning your health and medical conditions
Details of unspent criminal convictions
Our legal basis for processing personal information
Our legal basis for processing personal information is usually for our legitimate interests, with your consent, to fulfil a contract, or to meet legal obligations.
We may process personal data if it is necessary for our legitimate interest, as long as it is fair, balanced and does not unduly impact your rights.
We will seek your consent to send you marketing emails and text messages. You can withdraw consent at any time.
Sensitive personal data will only be processed with explicit consent, unless there is an extreme situation where we believe someone's life is at risk.
Why we collect personal information
We collect and use personal information for a number of reasons, including:
Providing support to organisations that we work with
If you ask us for work with you, we may collect personal information to assess your needs and provide assistance.
Developing relationships with supporters
Our work is made possible by referrals and clients’ needs. We may research our clients to better understand their interests and ensure our communications are relevant and appropriate.
We may also use third-party services to:
Cleanse and update our data to ensure accuracy
Analyse our data to better understand supporter engagement
Undertake research using publicly available sources (e.g., Companies House, social media)
You have the right to opt out of this activity at any time by emailing admin@scandiumpartners.co.uk
Handling complaints and appeals
If you raise a complaint, we will process any relevant personal information to manage and resolve it. In some cases, we may need to share your details with the third party involved in the complaint.
Promoting our company
If you agree to help us promote our work, we may use personal information you share with us, such as photographs and stories, in case studies, publications and media features. We will always seek your consent for this.
Campaigning for change
If you sign up for one of our campaigns, we may use your details to keep you informed about relevant actions.
Carrying out surveys and research
If you take part in a survey, we may use your responses for analysis. Survey results are anonymised before being shared or published.
Employee and volunteer management
If you work or volunteer with us, we will process your personal information to manage your role, payroll and training.
For volunteers, we may use volunteer management systems provided by third-party services. These help us keep you informed of opportunities and gather feedback about your experience.
Safeguarding activities including DBS checks
For safeguarding purposes, we may process relevant personal information about employees and volunteers, including conducting necessary DBS or other checks. As outlined in our safeguarding policies, we may share personal details with relevant authorities such as the police.
Sharing personal information
We will only share your personal information where necessary, where someone’s life is at risk, or if required by law.
We may share your information with third-party service providers (e.g., IT support, payment processors and mailing services) who process data on our behalf. These providers must comply with data protection laws.
We may also share information with our bank (for payments), legal advisers, HMRC and law enforcement agencies when legally required.
Cookies and aggregate information collected from our website
We use cookies to improve user experience and analyse website traffic. You can manage your cookie preferences via our website.
Your rights
You have the right to:
Request a copy of the personal information we hold about you
Ask us to correct inaccurate or incomplete data
Request deletion of your data if there is no legal reason for us to retain it
Restrict or object to the processing of your data
To exercise these rights, contact admin@scandiumpartners.co.uk. We will respond within 28 days.
Changes to this policy
This policy may change from time to time. Please check this page periodically for updates.
Making a complaint
If you believe we have processed your data unlawfully, you can complain to the Information Commissioner’s Office at 0303 123 1113.
For any queries, contact admin@scandiumpartners.co.uk